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Committees
Job Descriptions for Board positions are here

We encourage you to indicate your interest in serving on one or more committees. When we are looking for new committee members, we check our database and contact those that have indicated an interest. However, since there are not openings on every committee every year, you may indicate an interest and not be called. Please don't interpret this as lack of interest on our part. If you have special skills that you think might be useful to the Association, we would appreciate a separate note, e-mail or call. Most committee work requires attending one to three meetings, but may require some additional work in preparation for the meetings. Committee chairs, who are members of the Board, are usually selected from the committee members. For more information, contact the appropriate Board member.

Audit Committee

Meets with the Treasurer to review the finances of the Association, assuring that the Association is in compliance with Federal and California codes, and with it's own bylaws regarding awards and procedures. Reconcile income, expenses, reports, bank statements, checks, dues. Make recommendations to the Board. One member needs to be versed in audit procedures, but other volunteers are needed as well. Meets once. Not required to attend Board meetings.

Communications Officer

In recent years this has been a one person job. Computer publishing skills essential. Responsible for preparing four newsletters a year from text written by board members. The newsletter is published as hard copy, and starting October 2009, as a PDF published on the web. Deals with printers, mailers, post office and other vendors, must keep financial records of transactions and report to the treasurer. Also responsible for obtaining printed stationary, envelopes, preparing special letters and other computer printings. Maintains an email database and mailing program for contact with members and for sending notification of the availability of the PDF newsletter. The committee chair is a voting member of the Association Board, expected to attend the six annual Board meetings (currently second Saturday of September, November, January, March, May, and July) as well as the Annual Meeting in May. Term runs from July 1 to June 30.

Membership Committee

Members of this committee will receive membership applications from the Chair. They will then enter the information into the database. The committee members must supply their own PC compatible (sorry, not Mac) computer. Data entry for renewing members is simple, for some new members all the data must be entered. Members must be able to make a significant time commitment during December-January period, when most of the membership renewals come in, but can work in their own homes on their own time schedules. Members must be bondable, since they will be handling membership checks. In addition to entering data, members will send checks and reports to the Treasurer, reports and labels to the Secretary, and possibly have some contact with individual members concerning questions about their applications. The committee chair is a voting member of the Association Board, expected to attend the six annual Board meetings (currently second Saturday of September, November, January, March, May, and July) as well as the Annual Meeting in May. Term runs from July 1 to June 30.

Nominating Committee

All work of the Nominating Committee is focused on the preparation of a slate of nominees for elective members of the Association Board and the five members of the Nominating Committee to be elected by the membership. Responsible for contacting current Board members to inquire about their interest in being nominated for another term of office, and for finding replacements for those retiring. Lists of potential volunteers are available, and suggestions will be offered at the first meeting. A willingness to call others and discuss the requirements of the respective positions is essential. Not required to attend Board meetings.

Program Committee

The Program Committee is probably the best way to meet the most people in the Association. In recent years, the chair has done all the work; in the past, a committee was formed, typically assigning two events to each member. The program chair has the option of operating whichever way is best. Responsibilities include coordinating and hosting fund-raising events (generally 10 per year), informing membership of upcoming events in the Association Newsletter, handling funds and coordinating with the treasurer. The committee chair is a voting member of the Association Board, expected to attend the six annual Board meetings (currently second Saturday of September, November, January, March, May, and July) as well as the Annual Meeting in May. Term runs from July 1 to June 30.

Scholarship Committee

Responsible for the review of about 25 scholarship applications and recommendation of awards. Meets two or three times; meetings are long and intensive reviews of applications. Members are expected to review applications prior to attending the meetings.The committee chair is a voting member of the Association Board, expected to attend the six annual Board meetings (currently second Saturday of September, November, January, March, May, and July) as well as the Annual Meeting in May. Term runs from July 1 to June 30.

Teaching Excellence Committee

Responsible for the review of about 10 teaching Excellence nominations and recommendation of awards. Meets two or three times; meetings are long and intensive reviews of applications. Members are expected to review applications prior to attending the meetings. The committee chair is a voting member of the Association Board, expected to attend the six annual Board meetings (currently second Saturday of September, November, January, March, May, and July) as well as the Annual Meeting in May. Term runs from July 1 to June 30.